Many documents which are
being filed overseas for
adoptions, education, relocations, etc. require an apostille or
certification of the Notary Public or Justice of the Peace signature.
Each document must have an
original Notary Public or Justice of the Peace signature witnessing
the signature of the author of the document. If signed by a notary, the
notaries seal must be included in order to be certified by this office.
Please have your documents notarized before bringing them to the
Secretary of State's Office.
This office cannot
certify signatures of town and city clerks, county or state registrars or
other state officials. The signatures must be those of a Notary Public
or Justice of the Peace for the State of New Hampshire.
A $10.00 fee per certificate is
charged. This may be paid in cash or check made payable to the State of
New Hampshire. In addition, an expedited fee
shall be charged if IMMEDIATE (SAME DAY) service is requested. The
expedited fee of $25.00 will be charged for every 10 or more documents
submitted for certification, and an additional $25.00 will be charged for
every additional ten documents.
Documents hand carried to
the Secretary of State's Office will be accepted between the hours of 8:00
a.m. and 4:30 p.m. The office is located in the State House - Room 204
on Main Street in Concord, New Hampshire.
Documents mailed to the office
should be accompanied by a letter indicating what country the document is
going to, a check in the correct amount and a self-addressed postage-paid
envelope for returning the document to you. Also, we request that you
include a phone number you may be reached should we have any questions.
Mailing address: Secretary
of State's Office, 107 North Main Street, Concord, NH 03301
Some countries are part of THE HAGUE CONVENTION and require APOSTILLE's
on documents which are going to be filed in their countries. A listing of
countries belonging to the Hague Convention, as well as in-depth information on
what the Hague Legalization Convention is all about
Documents going to countries NOT listed above will usually require a regular certificate.
CERTIFIED COPIES OF VITAL RECORDS
RSA 5-C:98 Vital Records Copies.
I. A vital record may NOT be issued,
duplicated, sealed, or notarized by any persons
other than the division or clerks of towns and
cities. These restrictions shall not apply to
vital records in the public domain unless a
certified copy is requested.
II. Certified copies of vital
records shall be issued to the public only by the
state registrar or a clerk of a town or city in
accordance with this chapter.
RSA 5-C:99 Apostille Records.
An apostille record means a vital record document
which contains the certification as provided for in
the 1961 Hague Convention and which is recognized in
the United States and other certifying countries as
a certified document. An apostille record
shall be prepared in the same manner as required for
a certified copy and shall contain the following:
the signature of the state registrar or the clerk of
the town or city; the notarized acknowledgement of
the state registrar or clerk and acknowledgement of
the document by the New Hampshire secretary of
state, including his or her signature and seal.
The Secretary of State's Office WILL NOT put an
apostille on a vital record if it is not submitted in
the proper form as stated above.
- Location: State House, Room 204
107 North Main Street
Concord, N.H. 03301