•by identifying groups of records that are created for similar purposes;
•by identifying the length of time those groups are generally needed;
•by determining the best means of destroying obsolete records;
•by recording the policies which include: description of
the records, length of time
kept, and means of disposal;
•by maintaining a database that ties the specific records
(boxes or folders) to a general
record typed;
•AND THEN FOLLOWING THE SCHEDULE AS CLOSELY AS POSSIBLE.
•Allows
for the routine disposal of records, lessening needs for space, reducing liabilities,
while meeting the needs
for which the records are created.